Prior to the day, the
University had limited ways to engage their former students. Communications
were through postal mail, letters, phone numbers or magazines. Since the alumni
are likely to be geographically scattered in search of their careers, the
universities lost much efforts to reach alumni as affected by publication and
mailing costs. Most communications were informative in nature and not
interactive. Alumni interest and participation in university news was usually
higher in individuals those who were stationed within a proximity to the
university, or those who have partners live there.
In Wollega University,
the community service and industrial linkage office maintains information
manually about alumni students. This does not allow efficient data management
and retrieval process. Often the information may not be available on time.
Inside the administrative office several activities performed which benefits
graduated as well as the university itself. The office uses computer to record
different data of the alumni which is maintained at individual database i.e.
building innumerable excel sheets and papers which is timely delay process.
These sheets may be collected by the organization and shared with all the
alumni but this activity may not be frequent. Email IDs and phone numbers may
be freely shared and can lead to excessive spam mails. This apparent lack of
privacy will force many alumni to avoid sharing of their details to fellow
alumni. All the information regarding the alumni has only accessed by the office
manager and other bodies have not any information, the activity performed by
the office and how the alumni system operates. Even if the alumni may become a
member, there is no any meeting of the whole member about how we run the
system. Each member doesn’t make interaction with each other and there is no a
method of expressing their suggestion about the association. The existing
system has the following formation methods.
association has general congress which includes all members.
who lead the congress are chairman, secretary and one member.
group has one executive comity and three different sub comities that are
selected on the general congress.